Preferred venues list offering value-added services and agreed rates within budget
Source dedicated meeting space with features including natural daylight and well placed syndicate rooms
Venues located near Heathrow airport with easy motorway and rail access.
Solution
Implement a preferred venue programme incorporating hotels with dedicated facilities and management training centres
Negotiate favourable rates, terms & conditions and value added services including unlimited tea and coffee, two syndicate rooms, private dining for one night, LCD, TV/Video, Wi/Fi and broadband
Secure on-budget venues with an established Grass Roots relationship and those wanting to increase business through lower rates.
Results
In the first year delivered 42% average savings on preferred hotels against rack rate
Negotiated rates for 28 UK venues
Value added savings of up to 18% depending on the group size
Increased opportunity for cancellation savings and resale within client's business
Improved terms and conditions including some deposit waivers
Programme success secured preferred supplier status for Grass Roots within Consultancy's corporate finance department.
