Identify event bookers and develop a structured process for approved negotiated rates
Provide accurate reports on event spend supported by detailed management information
Find and twin related areas of spend across travel and events.
Solution
Audit event bookings for last 12 months' to identify event bookers, venues used and rates paid
Register event bookers on Mentor Live (Grass Roots venue procurement client extranet) to record and analyse bookings
Develop a preferred meetings programme and a non-mandated policy with clear guidance
Leverage client's spend and Grass Roots' buying power to slash rates and add value
Provide a Grass Roots team of UK and overseas consultants specialising in international conferences, training centres, unusual venues, apartments and accommodation
Base two of the teams at client locations to ensure Mentor Live training is kept up-to-date
Increase supplier buy-in and booker knowledge by running road shows.
Results
Year-on-year savings of over 30% against rack rate
600+ bookers registered on Mentor Live
Over 90% compliance with the non-mandated preferred meeting programme.
